Configurations for the DMS
Last adaption: 11.2022
New:
- Note that empty emails are not indexed
notempty
This article refers to a Resellerpreview
- The DMS (Document Management System, accessible via the IP addresses of the UMA without port specifications) makes the emails in the archive available to the users.
The settings here have an effect on memory usage, performance and functions in the DMS.
Settings under DMS Settings
SettingsTab Settings → Section DMS Settings | |||||||||||||||||||
Description | |||||||||||||||||||
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Enable mailbox import for users | Allows users to import entire mailboxes in the user interface at Tools → Import Mailbox | ||||||||||||||||||
Enable document sharing for users | Users can temporarily share objects in the archive using a download link. No credentials are required to download. The link consists of a random URL with over 60 characters. | ||||||||||||||||||
Disable the import of files | When enabled, users can no longer directly import objects individually (menu Tools → upload | ||||||||||||||||||
Allow the auditor to search in multiple mailboxes simultaneously | Allows the auditor to select multiple user accounts when logging into the User Interface Login (via the | button).||||||||||||||||||
Display documents embedded in the DMS interface | When activated, the documents are displayed in the browser's PDF viewer. When deactivated, the documents are downloaded directly. It is recommended to leave this option disabled | ||||||||||||||||||
Temporarily save images for: | Default: 10 days Values between 5 and 30 days are possible | ||||||||||||||||||
OCR | |||||||||||||||||||
Enable optical character recognition for pdf files | Searches pdf documents (without plaintext layer) for text | ||||||||||||||||||
Enable optical character recognition for tiff files | Recognizes text in tiff files | ||||||||||||||||||
Enable manual account selection | In order to save storage space, OCR can be enabled for certain user accounts only | ||||||||||||||||||
Refreshes the display | |||||||||||||||||||
Saves changes | |||||||||||||||||||
Undoes unsaved changes | |||||||||||||||||||
Performance | 300dpi (Default) A lower resolution increases the performance | ||||||||||||||||||
Email deletion/archiving durationTab Email deletion/archiving duration Section Rights management for deleting and archiving emails | |||||||||||||||||||
Displays a report on the duration of use of the delete permissions for all users | |||||||||||||||||||
We would like to point out that this may not comply with the requirements of the principles of proper accounting and/or other laws may be affected by the deletion. Consult with legal counsel in case of doubt. |
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Adjust the delete permissions of this user. | |||||||||||||||||||
Remove the delete permissions of this user | |||||||||||||||||||
Displays the history of this user's data for deletion. | |||||||||||||||||||
Predefined search Predefined search | |||||||||||||||||||
Adds a new search configuration Call up the saved search in the user interface of the DMS in the menu Tools → saved searches |
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Search term: | Search term from documents in email attachments | ||||||||||||||||||
The operators AND, OR and NOT can be used to make further restrictions:
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DatabasesDatabases overviewDatabases Section Databases | |||||||||||||||||||
This account has a DMS database. The database is created for the user account when the user first logs into the User Interface. |
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Refreshes the display | |||||||||||||||||||
Hides accounts with already created DMS databases | |||||||||||||||||||
Deletes checkmarked DMS databases Can be used to delete index databases from old users to save resources | |||||||||||||||||||
Should only be used when there are unrecoverable errors with a database in the DMS. The required databases are normally created automatically within a few minutes each time you log in. | |||||||||||||||||||
Status MonitorSection Status Monitor | |||||||||||||||||||
Shows how many emails have been indexed within the last 10 seconds and how many emails there are in total | |||||||||||||||||||
Outlook PluginOutlook Plugin | |||||||||||||||||||
Provides the latest Outlook plugin for download. Further notes on how to use it can be found in the wiki article for the Outlook Plugin. |
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