Profile configuration in the E-Mail & Exchange Active Sync menu item
Last adaptation to the version: 1.30 (09.2024)
New:
- Correction of the email address for Office365
Last updated:
This article refers to a Resellerpreview
Partial configuration for profiles in the Mobile Security Portal.
Further information is displayed here:
Email & Exchange Active Sync
Email & Exchange Active Sync
Multiple mail accounts can be set up in the Email settings section.
These settings affect IMAP or POP3 accounts. Settings for Exchange ActiveSync must be made in the corresponding menu item!
| Email accounts |
Add account
|
| Operation |
Default |
Description |
 Email settings
|
| Account description |
Account description |
The display name of the account (e.g. "Company Mail Account")
|
| Account name |
Account name |
The display name of the user (e.g. "John Appleseed")
Variables can be used as well.
The values are taken from the user settings of the user to whom the respective device is assigned
| Variable name in profiles |
Description |
Example
|
|
$username$ alternative names:
%device_user%
%device_user_username% |
Username |
jdoe
|
$emailaddress$ alternative name:
%device_email% |
Email address |
jdoe@ttt-point.de
|
$firstname$ alternative name:
%device_user_firstname% |
First name |
John
|
$lastname$ alternative name:
%device_user_lastname% |
Last name |
Doe
|
$name$ alternative name:
%device_user_name% |
First name and surname |
John Doe
|
$variable1$ alternative name:
%variable1% |
custom value |
jdoe/ttt-point.local
|
$variable2$ alternative name:
%variable2% |
custom value |
|
$variable3$ alternative name:
%variable3% |
custom value |
|
$device_name$ alternative name:
%device_name% |
Only for iOS: The name assigned on the phone (see: Settings → General → Info → Name)
This variable can also be used in iOS profiles in the Shared device section |
Cell phone from Markus Müller
|
$device_alias$ alternative name:
%device_alias% |
Only for iOS: The alias assigned in the portal.
If the alias is not assigned, the device_name is displayed.
This variable can also be used in iOS profiles in the Shared device section |
Tablet Storage1
|
Defining the values in the user administration in the portal under: or for the device alias in the device tile.
To avoid input errors, different variable names are possible for compatibility reasons. A distinction between Android and iOS is no longer necessary. | The display name can be combined with the variable %device_user_name%. The variable reads from the user settings of the user to whom the respective device is assigned the fields first name and last name. e.g.: %device_user_name% | ttt-Point AG → Martin Müller | ttt-Point AG
|
| Email address |
Email address |
The address of the account (e.g. "john@company.com")
The entry $emailaddress$ reads the email address from the user settings of the user to whom the device is assigned.
Variables can be used as well.
The entries $variable1$, $variable2$ and $variable3$ can be defined individually.
The values are taken from the user settings of the user to whom the respective device is assigned
| Variable name in profiles |
Description |
Example
|
|
$username$ alternative names:
%device_user%
%device_user_username% |
Username |
jdoe
|
$emailaddress$ alternative name:
%device_email% |
Email address |
jdoe@ttt-point.de
|
$firstname$ alternative name:
%device_user_firstname% |
First name |
John
|
$lastname$ alternative name:
%device_user_lastname% |
Last name |
Doe
|
$name$ alternative name:
%device_user_name% |
First name and surname |
John Doe
|
$variable1$ alternative name:
%variable1% |
custom value |
jdoe/ttt-point.local
|
$variable2$ alternative name:
%variable2% |
custom value |
|
$variable3$ alternative name:
%variable3% |
custom value |
|
$device_name$ alternative name:
%device_name% |
Only for iOS: The name assigned on the phone (see: Settings → General → Info → Name)
This variable can also be used in iOS profiles in the Shared device section |
Cell phone from Markus Müller
|
$device_alias$ alternative name:
%device_alias% |
Only for iOS: The alias assigned in the portal.
If the alias is not assigned, the device_name is displayed.
This variable can also be used in iOS profiles in the Shared device section |
Tablet Storage1
|
Defining the values in the user administration in the portal under: or for the device alias in the device tile.
To avoid input errors, different variable names are possible for compatibility reasons. A distinction between Android and iOS is no longer necessary. |
|
| Prevent move |
|
If set to true, messages may not be moved out of this email account into another account
|
| Disable email recipient synchronization |
|
If set to true, this account is excluded from address "recent" syncing
|
| Allow Mail drop |
|
If set to true, this account is allowed to use Mail drop
|
| Prevent App Sheet |
|
If set to true, this account will not be available for sending mail in third party applications
|
| S/MIME Enabled |
|
If set to true, this account will support S/MIME
|
| S/MIME signing enabled |
|
If set to true, this account will enable message signing
|
| S/MIME encryption enabled |
|
If set to true, this account will support message encryption
|
| S/MIME enable Per-Message Switch |
|
If set to true, enables the per-message encryption switch
|
| Incoming mails
|
| Operation |
Default |
Description
|
| Mail server |
Mail server |
Hostname or IP address
|
| Port |
993 |
Port number for incoming mail
|
| Account type |
IMAP
POP |
The protocol for accessing the email account
|
| Username |
Select user |
The username used to connect to the server for incoming emails
Variables can be used as well.
$emailaddress$, $username$, $variable1$, $variable2$, $variable3$
The values are taken from the user settings of the user to whom the respective device is assigned
| Variable name in profiles |
Description |
Example
|
|
$username$ alternative names:
%device_user%
%device_user_username% |
Username |
jdoe
|
$emailaddress$ alternative name:
%device_email% |
Email address |
jdoe@ttt-point.de
|
$firstname$ alternative name:
%device_user_firstname% |
First name |
John
|
$lastname$ alternative name:
%device_user_lastname% |
Last name |
Doe
|
$name$ alternative name:
%device_user_name% |
First name and surname |
John Doe
|
$variable1$ alternative name:
%variable1% |
custom value |
jdoe/ttt-point.local
|
$variable2$ alternative name:
%variable2% |
custom value |
|
$variable3$ alternative name:
%variable3% |
custom value |
|
$device_name$ alternative name:
%device_name% |
Only for iOS: The name assigned on the phone (see: Settings → General → Info → Name)
This variable can also be used in iOS profiles in the Shared device section |
Cell phone from Markus Müller
|
$device_alias$ alternative name:
%device_alias% |
Only for iOS: The alias assigned in the portal.
If the alias is not assigned, the device_name is displayed.
This variable can also be used in iOS profiles in the Shared device section |
Tablet Storage1
|
Defining the values in the user administration in the portal under: or for the device alias in the device tile.
To avoid input errors, different variable names are possible for compatibility reasons. A distinction between Android and iOS is no longer necessary. | Examples:
- The email user name is identical to the device user name: ttt-point.local\%device_user_username%
- The email user name is stored in the user settings as variable1: ttt-point.local\%variable1%
|
| Path prefix |
Path prefix |
Path prefix for IMAP mail server
|
| Incoming Mail Server authentication |
authentication method |
The authentication method for the incoming mail server
None
Password
CrammD5
NTLM
HTTPMD5
|
| Password |
Password |
The password for the incoming mail server
|
| Use SSL |
|
Incoming email retrieval via Secure Socket Layer
|
| Outgoing mails
|
| Operation |
Default |
Description
|
| Mail server |
Mail server |
Hostname or IP address for outgoing email
|
| Port |
587 |
The port number for outgoing email
|
| Username |
Select user |
The username used to connect to the server for outgoing mail
Variables can be used as well. $emailaddress$, $username$, $variable1$, $variable2$, $variable3$
The values are taken from the user settings of the user to whom the respective device is assigned
| Variable name in profiles |
Description |
Example
|
|
$username$ alternative names:
%device_user%
%device_user_username% |
Username |
jdoe
|
$emailaddress$ alternative name:
%device_email% |
Email address |
jdoe@ttt-point.de
|
$firstname$ alternative name:
%device_user_firstname% |
First name |
John
|
$lastname$ alternative name:
%device_user_lastname% |
Last name |
Doe
|
$name$ alternative name:
%device_user_name% |
First name and surname |
John Doe
|
$variable1$ alternative name:
%variable1% |
custom value |
jdoe/ttt-point.local
|
$variable2$ alternative name:
%variable2% |
custom value |
|
$variable3$ alternative name:
%variable3% |
custom value |
|
$device_name$ alternative name:
%device_name% |
Only for iOS: The name assigned on the phone (see: Settings → General → Info → Name)
This variable can also be used in iOS profiles in the Shared device section |
Cell phone from Markus Müller
|
$device_alias$ alternative name:
%device_alias% |
Only for iOS: The alias assigned in the portal.
If the alias is not assigned, the device_name is displayed.
This variable can also be used in iOS profiles in the Shared device section |
Tablet Storage1
|
Defining the values in the user administration in the portal under: or for the device alias in the device tile.
To avoid input errors, different variable names are possible for compatibility reasons. A distinction between Android and iOS is no longer necessary. | Examples:
- The email user name is identical to the device user name: ttt-point.local\%device_user_username%
- The email user name is stored in the user settings as variable1: ttt-point.local\%variable1%
|
| authentication type |
authentication method |
The authentication method for the outgoing mail server
Password
CrammD5
NTLM
HTTPMD5
|
| Outgoing Password: Same as incoming |
|
SMTP authentication uses the same password as POP/IMAP server for incoming emails
|
|
| Password |
Password |
The password for the outgoing mail server
|
|
| Use SSL |
|
Send outgoing email through Secure Socket Layer
|
Exchange accounts
Exchange accounts Add account
Configuration for Exchange mails retrieved via https connections
Configuration by clicking on Activate Exchange ActiveSync
| Operation |
Default |
Description |
 Settings Exchange ActiveSync
|
| Account name
|
|
The display name of the user (e.g. "John Appleseed"). Different variables can be used.
The values are taken from the user settings of the user to whom the respective device is assigned
| Variable name in profiles |
Description |
Example
|
|
$username$ alternative names:
%device_user%
%device_user_username% |
Username |
jdoe
|
$emailaddress$ alternative name:
%device_email% |
Email address |
jdoe@ttt-point.de
|
$firstname$ alternative name:
%device_user_firstname% |
First name |
John
|
$lastname$ alternative name:
%device_user_lastname% |
Last name |
Doe
|
$name$ alternative name:
%device_user_name% |
First name and surname |
John Doe
|
$variable1$ alternative name:
%variable1% |
custom value |
jdoe/ttt-point.local
|
$variable2$ alternative name:
%variable2% |
custom value |
|
$variable3$ alternative name:
%variable3% |
custom value |
|
$device_name$ alternative name:
%device_name% |
Only for iOS: The name assigned on the phone (see: Settings → General → Info → Name)
This variable can also be used in iOS profiles in the Shared device section |
Cell phone from Markus Müller
|
$device_alias$ alternative name:
%device_alias% |
Only for iOS: The alias assigned in the portal.
If the alias is not assigned, the device_name is displayed.
This variable can also be used in iOS profiles in the Shared device section |
Tablet Storage1
|
Defining the values in the user administration in the portal under: or for the device alias in the device tile.
To avoid input errors, different variable names are possible for compatibility reasons. A distinction between Android and iOS is no longer necessary. |
|
| Exchange ActiveSync Host |
Enter host |
Host name or IP address of the Exchange server
|
| Past days of mail to sync |
Synchronization period
|
| Use SSL |
|
Encrypts all messages with SSL (Secure Socket layer)
|
| Email address |
Select email address |
The address of the account to be synchronized (e.g. "john@company.com") Variables can be used as well.
The entries $variable1$, $variable2$ and $variable3$ can be defined individually.
The values are taken from the user settings of the user to whom the respective device is assigned
| Variable name in profiles |
Description |
Example
|
|
$username$ alternative names:
%device_user%
%device_user_username% |
Username |
jdoe
|
$emailaddress$ alternative name:
%device_email% |
Email address |
jdoe@ttt-point.de
|
$firstname$ alternative name:
%device_user_firstname% |
First name |
John
|
$lastname$ alternative name:
%device_user_lastname% |
Last name |
Doe
|
$name$ alternative name:
%device_user_name% |
First name and surname |
John Doe
|
$variable1$ alternative name:
%variable1% |
custom value |
jdoe/ttt-point.local
|
$variable2$ alternative name:
%variable2% |
custom value |
|
$variable3$ alternative name:
%variable3% |
custom value |
|
$device_name$ alternative name:
%device_name% |
Only for iOS: The name assigned on the phone (see: Settings → General → Info → Name)
This variable can also be used in iOS profiles in the Shared device section |
Cell phone from Markus Müller
|
$device_alias$ alternative name:
%device_alias% |
Only for iOS: The alias assigned in the portal.
If the alias is not assigned, the device_name is displayed.
This variable can also be used in iOS profiles in the Shared device section |
Tablet Storage1
|
Defining the values in the user administration in the portal under: or for the device alias in the device tile.
To avoid input errors, different variable names are possible for compatibility reasons. A distinction between Android and iOS is no longer necessary. |
|
| Domain\User |
Username |
Mail domain and mail user
- The field must remain empty if the device should ask.
- If the domain should be entered automatically, this can be configured on the server.
- Variables can be used as well.
$emailaddress$, $username$, $variable1$, $variable2$, $variable3$
The values are taken from the user settings of the user to whom the respective device is assigned
| Variable name in profiles |
Description |
Example
|
|
$username$ alternative names:
%device_user%
%device_user_username% |
Username |
jdoe
|
$emailaddress$ alternative name:
%device_email% |
Email address |
jdoe@ttt-point.de
|
$firstname$ alternative name:
%device_user_firstname% |
First name |
John
|
$lastname$ alternative name:
%device_user_lastname% |
Last name |
Doe
|
$name$ alternative name:
%device_user_name% |
First name and surname |
John Doe
|
$variable1$ alternative name:
%variable1% |
custom value |
jdoe/ttt-point.local
|
$variable2$ alternative name:
%variable2% |
custom value |
|
$variable3$ alternative name:
%variable3% |
custom value |
|
$device_name$ alternative name:
%device_name% |
Only for iOS: The name assigned on the phone (see: Settings → General → Info → Name)
- This variable can also be used in iOS profiles in the Shared device section
|
Cell phone from Markus Müller
|
$device_alias$ alternative name:
%device_alias% |
Only for iOS: The alias assigned in the portal.
If the alias is not assigned, the device_name is displayed.
- This variable can also be used in iOS profiles in the Shared device section
|
Tablet Storage1
|
Defining the values in the user administration in the portal under: or for the device alias in the device tile.
To avoid input errors, different variable names are possible for compatibility reasons. A distinction between Android and iOS is no longer necessary. | Examples:
- The email user name is identical to the device user name: ttt-point.local\%device_user_username%
- The email user name is stored in the user settings as variable1: ttt-point.local\%variable1%
|
| Password |
Password |
The password for the account
|
| Use OAuth |
|
Specifies whether the connection should use OAuth for authentication. notempty If OAuth is specified, the password field should remain blank
|
| Payload certificate UUID |
Select certificate |
UUID of the certificate that is used for authentication
|
| Prevent move |
|
If set to true, messages may not be moved out of this email account into another account
|
| Prevent App sheet |
|
If set to true, this account will not be available for sending mail in third party applications
|
| Allow Mail Drop |
|
If set to true, this account is allowed to use Mail Drop
|
| S/MIME enabled |
|
If set to true, this account will support S/MIME
|
- S/MIME signing enabled
|
|
If set to true, this account will enable message signing
|
- S/MIME encryption enabled
|
|
If set to true, this account will support message encryption
|
- S/MIME enable Per-Message Switch
|
|
If set to true, enables the per-message encryption switch
|
| Disable email recipient synchronization |
|
If this value is set to true, this account will be excluded from the synchronization of the "Recent" addresses
|
| Activate calendar |
|
Activate calendar
|
| Calendar overwritable |
|
Allow account to enable/disable calendar
|
| Enable/disable contacts |
|
Enable contacts
|
| Contacts overwritable |
|
Allow account to enable/disable contacts
|
| Enable email |
|
Enable email
|
| Mail overwritable |
|
Allow account to enable/disable mail
|
| Enable notes |
|
Enable notes
|
|
|
Allow account to enable/disable notes
|
| Enable reminders |
|
Enable reminders
|
| Reminders overwritable |
|
Allow the account to enable/disable reminders
|
| Overwrite previous password |
|
Overwrite previous password
|
| Audio calls |
Enter ID |
The bundle ID of the application that processes audio calls made to contacts from this account
|
Example: Office365 accountsExample: Office365 accounts
Example: Integration of an Office 365 account with OAuth
OAuth only works with ActiveSync
Configuration in the Email & Exchange Active Sync tab when adding an Exchange Account
The OAuth data of other providers can be obtained exclusively and directly from these providers
| Operation |
Value |
Description
|
| Account name |
Account name |
Name of the user to be displayed
|
| Exchange ActiveSync Host |
outlook.office365.com |
Example for Office365
|
| Number of days in which the emails from the past are synchronized |
Forever |
Possible values: 1 day, 3 days, 1 week, 2 weeks, 1 month, forever
|
| Use SSL |
|
Sends all communications via Secure Socket Layer.
notempty Securepoint recommends to activate the option
|
| Email address
|
alice@ttt-point.onmicrosoft.de |
Possible addresses are selectable from the dropdown menu incl. variables that take the information from the user data
|
| Domain\User
|
alice@ttt-point.onmicrosoft.de |
The previously selected e-mail address of the user
|
| Password |
|
The password for the email account on the mail server notempty If OAuth is specified, the password field should remain blank
|
| Use OAuth |
|
Specifies whether the connection should use OAuth for authentication.
Must be activated on the mail server!
If OAuth is specified, the password field should remain blank
|
| OAuth login URL |
https://login.microsoftonline.com/common/oauth2/v2.0/authorize |
Login URL
Here shown for Office365 accounts (example)
|
| OAuth token request URL |
https://login.microsoftonline.com/common/oauth2/v2.0/token |
OAuth token request URL
Here shown for Office365 accounts (example)
|
| Payload certificate UUID: |
None |
If the authentication on the Exchange server is to be done with a certificate, this can be selected here.
notempty Additionally, in the Certificates tab, the desired certificate must be added in the click box to be transferred to the device.
|
