Synchronize Employee Contacts

M365 Synchronization

Last adaption: 08.2025

notempty

This article refers to a Beta version

-

notempty

An M365 administrator account with read access rights for all users and groups is required.

Fig.1

To start, click the Release M365 Interface button.
A login dialog opens.

Fig.2

Log in with Microsoft login credentials

Fig.3

Grant access permission by activating the checkbox and clicking the Accept button

Fig.4

Confirmation: The login was successful

Caption	Value	Description	M365 interface has been connected
M365-API	Interface to M365 stored	Visual confirmation that the M365 interface is connected. Disconnect by clicking End Interface.

	Synchronization active	All employee contacts created via the M365 API are continuously checked and updated: Employees deleted in M365 are also removed in Awareness Next New employees added to subscribed groups are automatically created in Awareness Next Deactivate synchronization with one click Synchronization active	Synchronization and linking activated
			Synchronization and linking activated
notempty Synchronization is performed once a day. During the update, the following is checked and updated if necessary: First name Last name, and Email address For deleted employee contacts, an automatic notification email is sent listing all removed contacts. Prerequisite: Activation of the Microsoft User Synchronization in Reseller Master Data or Customer Master Data
	Link active	By default, this option is deactivated. If Link active: If an M365 user with the same email address already exists as an employee contact in Awareness Next during import, a link between the two contacts is established when the checkbox is activated
If Link active is deactivated again for existing links between M365 users and existing employee contacts, the automatically created link between the employee contacts and the M365 users is removed
Mode	…	In automatic mode, all existing Microsoft groups and teams are imported
Mode	…	In manual mode, you select the contacts to import yourself
Manual Manual …
Contact Book	lisa@ttt-point.de Lisa Lustig	Displays the existing entries in the contact book. Clicking on an employee opens their contact in the contact book	Manual selection of contacts to synchronize
			Manual selection of contacts to synchronize
Synchronize Contacts	Load Users from Microsoft	Load and Display Users
	Search Users	Default: All contacts are selected for import.
	Group_Users	Group-specific selection of employees	Import employees via groups
	2 Benutzer importieren	Select one or more users. Deselect by clicking	Import employees via groups
	The employee import was successful		Successful employee import
			Successful employee import
Automatic Automatic …
In automatic mode, M365 groups are subscribed to and updated daily in Awareness Next. notempty * When an M365 group member is deleted, the corresponding employee is not deleted from the contact group When a synchronization is deactivated, the contact group and its employees are not deleted			Selection of employee groups to synchronize
Subscribe to Groups		By default, no groups are selected . When the checkbox is activated, all groups are selected
	Test Group	Select a group by clicking the button . To deactivate, click again
	Search Group	Search for a specific group by entering the name
The update in the contact book can take up to 5 minutes
In addition to M365 synchronization of employees, you can alternatively import them via an Excel list create them manually export them to Excel with one click via Employee Contacts Export Contacts

Manual

Automatic